1. What are the transfers used for?
Transfers are cash only operations used to balance the amounts during the event or to handle additional money loans or paybacks. Transfers are not included in total costs.
Let's say that PersonA already spent a lot of money for other people on a trip. PersonB wants to put some money back to PersonA. Here the transfer is right thing to note it. Also paybacks from Resolutions screen automatically create transfers.
2. What are the coefficients and how can I use them?
The coefficients are used to uneven splitting of individual expenses between people. The coefficients may be fractions, percentages, real amounts. Take a look at following examples:
Example on fractions
Let's say that the PersonA paid $25 for the tickets in cinema for himself/herself, PersonB and PersonC. PersonC is a child here and therefore the price for the ticket for him/her is half the price of adult ticket. Then the coefficient for PersonA and Person B would be 1.00 (which means full ticket price) and 0.50 (which means half ticket price) for Person C. In this situation the final prices paid for all people are divided as following:
PersonA = $10
PersonB = $10
PersonC = $5
Example on real amounts
PersonA paid $6 for packet of blank DVDs (10-pack, each for $0.60) for himself/herself and for PersonB. PersonA took 4 DVDs, PersonB took 6 DVDs. Coefficients are analogous here, 4.00 for PersonA, 6.00 for PersonB. Final prices people really paid are:
PersonA = $2.40
PersonB = $3.60
Example on real prices
PersonA paid $30 + $3 as tip for the bill in restaurant for PersonA and PersonB. PersonA ate food for $20, PersonB ate food for $10. Coefficient for personA would be 20.00 and 10.00 for PersonB. Final prices and tips are divided as following:
PersonA = $20 for food + $2 for tip
PersonB = $10 for food + $1 for tip
Please notice that total tip is also divided regularly, because PersonA ate the food that costs 2 times more than in case of PersonB.
3. How can I create an expense paid by more people?
Application (due to its simplicity and easy of use) natively supports creating of expenses paid by only one person, but there are two ways how you can record expense paid by more people.
Let's say that the PersonA and PersonB pay the bill worth $100 for participated people, while PersonA pays $80 and PersonB pays $20.
The overall bill is split into two smaller bills. First bill is paid by PersonA and second one is paid by PersonB, both are paid for same participated people.
To accomplish this in the application, first create the expense paid by PersonA for participated people in the amount of $80 and then create another expense paid by PersonB for same people, but in the amount of $20.
The whole bill is paid by PersonA, but as PersonB wants to contribute in the paying for the bill, he/she will give the money to PersonA.
To record this in the application, first create the expense paid by PersonA for participated people in the amount of the bill ($100) and then create the transfer paid by PersonB to PersonA in the amount of $20.